How to tell what version of SharePoint you’re using

After “Do you use SharePoint?” it’s usually the next question we’ll ask people when they’re interested in learning more about HSEQ Innovate. But you’re not alone if you don’t know the answer (trust us!) Figuring out what version of SharePoint you’re on is useful for a number of reasons, and not just for those who are looking to deploy enterprise EHS software into the platform. The technical structure of enterprise IT can get quite complicated, but pinpointing what version of SharePoint or Office 365 license you have is relatively simple.

Why is it important? Your SharePoint version determines the technologies that you have available to you at your company. For independent software vendors (ISVs) like Pro-Sapien, knowing this from the outset will enable us to give an early and accurate idea of how your HSEQ Innovate system could look and work. As our software is deployed into your existing SharePoint portal, the version you’re on will influence which programs we integrate with, how we go about implementation, and how the system appears to the end-user.

Of course, as an EHS professional not knowing the answer to this question is not a big deal – we can leave that to the IT department – however, it can speed up the initial Q&A process with any ISV if you do know off the bat what version of SharePoint your company makes use of.

High level overview of SharePoint versions

SharePoint Versions Overview

So which one are you using?

The easiest method of figuring this out is by simply looking at the user interface.

Office 365

Office 365Office 365 users will pretty much know instantly that they’re using it. If you see Office 365 written in the site header ribbon – surprise! – your organization either has Office 365 deployed or simply SharePoint Online, which is one component of Office 365. To go one step (or four) further and find out whether you’re E1, E3 or E5:

  1. Click on "Office 365" in the ribbon
  2. Go to "Settings" on the right-hand top corner of your screen (Office 365 Settings)
  3. Go to "Your app settings" > "Office 365"
  4. Go to "Subscriptions". Scroll down and you should see something like this - there's your Office 365 version.

Office 365 Subscriptions

SharePoint On-Premise

If you don’t see Office 365 at the top of your page, you’re likely on a SharePoint on-premise version (2010 through 2016). Follow these questions to figure out which one.

1. Is there an app launcher at the top left corner of the header ribbon?

SharePoint 2016

Yes - you're using SharePoint 2016

No - continue to next question...

2. Is there a menu bar along the ribbon for switching between apps?

SharePoint 2013

Yes - you're using SharePoint 2013

No - continue to next question...

3. Does the header ribbon contain a “Site Actions” button, rather than “SharePoint” or “Sites”?

SharePoint 2010

Yes - you're using SharePoint 2010

No - if you’ve reached this far and the answer is still no, you could be on SharePoint 2007 (which, unfortunately, we don’t support) or the more likely scenario is that your SharePoint portal’s appearance has been highly customized by your admin.

If this is the case, you may need to ask your site manager or admin what version you’re on. And that’s okay! The instructions detailed here were only to remove this step for you when you’re asked the question “What version of SharePoint are you using?”

I hope this advice has been helpful but if you have any questions about the SharePoint versions that Pro-Sapien works with please contact us at Heads up - we’ll probably ask you what version you’re on.

Pro-Sapien's flexible EHSQ software on SharePoint

Pro-Sapien EHSQ software has been specifically designed for organizations requiring powerful reporting capabilities within a tailorable, scalable application. Read this brochure today, and learn more!

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Having joined Pro-Sapien in 2014 after graduating with Distinction in MEng (Master of Engineering) Computer Science, Colin Espie has worked on many EHS software projects that have been rolled out globally. Notably, Colin was one of the team who worked on developing Pro-Sapien's mobile forms technology, which has gone on to win numerous industry innovation awards. A frequent visitor to Microsoft's DevCamps, Colin specializes in SharePoint (CSOM & SSOM), both developing new software and working in client support.

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