Employee engagement is key to a successful EHS system. Not only do they actually have to do the work safely, they have to let you know when something’s not right – and one of the biggest barriers to that is difficulty.

Nobody wants to spend time filling in a clunky form when they could be productively doing their job elsewhere.

In our article about why employees don’t report incidents, we put Difficulty at the top of the list because it is probably the easiest to address.

It’s why in our new video we say let’s make EHS easier for everyone.

A sweeping statement for sure, so let’s pick it apart.

3 things that make EHS easier

Integration (or lack of) with existing IT is a real frustration for EHS professionals. NAEM reports that it’s the most sought-after feature of EHS software buyers, and Verdantix independent research tells a similar story: IT disconnect is the biggest barrier in improving EHS performance.

Software buyers look for IT integration because it increases efficiency and makes users’ lives easier.

Because of our seamless compatibility with Office 365 via SharePoint, three things make Pro-Sapien, and thus EHS, easier for everyone:

  1. Single sign on
  2. Familiar interface
  3. IT alignment

Each one affects various stakeholders: employees, management, and the IT team.

Single sign on

Everyone that accesses your Pro-Sapien system does so through SharePoint. Pro-Sapien uses employees’ existing login credentials (one less password to forget). Once you’re in SharePoint, you are straight through to Pro-Sapien.

Now that’s single sign on!

If you’re logging in here almost everyday anyway, it’s a huge benefit to have your EHS software system right there, too.

Moreover, Pro-Sapien reduces the number of clicks required to report a problem, view outstanding actions, or create a performance report.

Familiar interface

You know SharePoint. Employees know SharePoint. And it’s only getting better.

Pro-Sapien appears as if it’s simply another part of your SharePoint portal. It’s a familiar look and feel, taking on your branding, navigation, page layout and more.

Whether you’re using Classic or Modern experience, Pro-Sapien will mimic it to help reduce the training overhead and boost the success of user adoption.

Why wouldn’t you want to utilize a program everyone already knows?


Improve employee engagement by giving them easy tools to use.

Remove the need to learn a new interface by making use of programs employees already know.

IT alignment

If you’re using Office 365, it’s likely your IT team will advocate leveraging it. It’s a highly intuitive platform that Microsoft is continuously investing in and improving.

We’ve seen a huge move in recent years from SharePoint on-premise to SharePoint Online in Office 365. Today, one in five corporate employees uses Office 365.

Pro-Sapien is an Azure hosted Office 365 add-in, developed specifically for EHS management and supported by a team of dedicated experts.

Your IT department is likely to back the adoption of a well-designed SharePoint-based solution that fits in well with IT policy. By doing this, the EHS department can make use of the investment IT has made in the other Office 365 tools, including Power BI, Teams and Flow.

Managing EHS alone is hard

In many cases, the EHS team are having to do all the heavy lifting involved in collecting data, chasing up overdue actions and consolidating everything into spreadsheets or presentations.

As our clients report, Pro-Sapien has allowed them to share responsibility at all levels and involve employees in the EHS vision.

If you haven’t already, take 90 seconds to let that all sink in. Watch our (new!) short video on how Pro-Sapien makes EHS easier for everyone:

What now? Read our whitepaper, Office 365: An EHS Portal No-Brainer? to find out if its right for you.


  • Hannah Stewart is the Communications Manager at Pro-Sapien, providers of EHS software on Office 365. Since 2015, Hannah’s responsibilities at Pro-Sapien have included collaborating with clients to measure their successes with Pro-Sapien products and to share their achievements with the EHS community. In addition to this, Hannah works closely with industry analysts to understand trends and match Pro-Sapien solutions to emerging EHS challenges. With a keen interest in marketing and languages, in 2015 Hannah received her bachelor’s degree in Media & Communications with First Class Honors from Glasgow Caledonian University.

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