This position is now closed.

Department

Administration

Location

Glasgow, UK

Salary

£24,000

Start Date

As soon as possible

Department

Administration

Location

Glasgow, UK

Salary

£24,000

Start Date

As soon as possible

Play an active part in something special

Pro-Sapien is a people-focused organization. We help clients keep their employees safe and the environment cared for, and we’re looking for someone like you to join our growing team in Glasgow.

We're on the hunt for a friendly Office Manager to assist with the day-to-day smooth operation of company business and activity from our city centre office.

This newly created role will require experience in a similar position where existing skillsets can be applied to our growing business.

Although working from the office will be a requirement, flexible working including working from home will be an option for the right candidate.

The Office Manager will work closely with our Commercial Director. We are excited to hear from individuals that want to be part of Pro-Sapien's future growth and have experience preferably within the IT/Tech sector and/or with a financial control background.

Responsibilities

The Office Manager is a diverse role covering a wide range of responsibilities, including Physical Office Management, Credit Control, and HR.

Physical Office Management

  • Office security (physical) – allocation of keys, fobs, etc.
  • Deliveries, organisation of supplies
  • Supplier and contractor management in line with our ISO accreditation
  • Key contact for landlord
  • Answering and routing inbound calls (less than 5 calls a day)
  • Fire Marshall duties
  • Management of MS Office Calendar
    • Annual PAT Testing
    • Annual DSE Assessments
    • Company insurance renewal

Credit control

  • Invoicing of clients
  • Handling and Payment of incoming invoices
  • Liaising with Payroll and pension providers on staff benefits, P60s, P11ds
  • Liaising with external accountant to produce quarterly and annual reports

HR responsibilities

  • Staff Induction programme (already in place)
    • Annual disclosure checks
    • Educational Attainment checks
    • ID Checks
  • Organisation of social nights out
  • Advertisement of job roles
  • First Aider or ensuring First Aid cover
  • Management/renewal of Staff benefits including:
    • Healthcare Insurance
    • Death in Service
    • Sick pay
    • Pension portal

Skills

To be considered for Office Manager, you will need:

  • A track record of Office Management or Office Administration
  • Strong organisational and administrative skills
  • Excellent Microsoft Office skills
  • Experience of finance applications
  • Unquestionable discretion and respect for confidential information
  • Excellent verbal and written communication skills
  • Able to take initiative
  • High level of diplomacy
  • Fast, enthusiastic learner with close attention to detail
  • Team player with a can-do attitude, always happy to help

Benefits

Pro-Sapien is a fantastic place to work, evidenced by our very low staff turnover. On top of a fun, friendly work atmosphere, you’ll enjoy benefits such as:

  • 26 days annual leave allocation plus 9 bank holidays
  • Private healthcare insurance scheme
  • Life insurance
  • Modern offices in a city centre location
  • Contributory pension scheme

Read about some of our employees’ experiences here.

Salary range

£24,000+ for the right candidate and based on experience. Plus benefits and eligibility for annual staff bonus after 12 months of employment.

Location

This position requires working from the Pro-Sapien office in Glasgow city centre. However, flexible working including working from home will be available for the right candidate.

Learn more about our remote onboarding process in What To Expect When Remote Onboarding at Pro-Sapien →

Start date

August 2021 or as soon as possible.

The Company

Pro-Sapien is the go-to provider of enterprise Environmental, Health & Safety (EHS) software on Office 365. Since 2012, we've grown to support global brands from Chicago to Hong Kong, building strong customer relationships that span years.

We're a team of diverse, innovative people dedicated to our clients' success in keeping workers safe and the environment cared for. In fact, it's our mission to make EHS software as easy as email. Too many EHS IT systems are impractical, out of reach, and quite frankly, a pain. Instead, through great software on Office 365, we're making EHS familiar, easy, and a big part of culture.

Continuously, we aim high for our clients while staying true to who we are. That takes collaboration, cutting edge tech, and a can-do attitude, all of which you'll find at Pro-Sapien.

Learn more about our Culture & Values →

 

Scottish Business Pledge
Glassdoor Rating

Apply

Sounds like you?

To apply for this position, please email careers@pro-sapien.com with the following information:

  • The position you are applying for
  • Cover letter
  • CV

Please note that successful candidates will be invited to interview via Microsoft Teams or, local restrictions permitting, at our offices in Glasgow. If you have any questions don't hesitate to give us a call on 0141 353 1165.

By applying for this post you agree to our Privacy Policy.

Recruitment Agents: Please note we will not discuss this role with recruitment agents calling the office number. Instead, please send an email and we will be in touch if your services are required.

Apply

Sounds like you?

To apply for this position, please email careers@pro-sapien.com with the following information:

  • The position you are applying for
  • Cover letter
  • CV

Please note that successful candidates will be invited to interview via Microsoft Teams or, local restrictions permitting, at our offices in Glasgow. If you have any questions don't hesitate to give us a call on 0141 353 1165.

By applying for this post you agree to our Privacy Policy.

Recruitment Agents: Please note we will not discuss this role with recruitment agents calling the office number. Instead, please send an email and we will be in touch if your services are required.