Pro-Sapien Software, specialist providers of EHS software on SharePoint and Office 365, has designed a new Microsoft Word Add-In for the flagship product, HSEQ Innovate. The add-in, available to clients using the Office 365 version of the software, solves several IT-related frustrations of an EHS professional’s day to day tasks.
Microsoft Word remains a reliable, widely used program for collating information for sharing with internal or external third-parties. To this end, Pro-Sapien clients had requested an easier method of getting EHS information out of HSEQ Innovate and into Word with minimal formatting required.
With the new Word Add-In, available on both the Word client and Word Online, clients will be able to auto-populate a Word template. This could be with form data, for example an Incident Report, to facilitate tasks such as:
- Export form data for providing to a third-party, e.g. to a client
- Publish Safety Alerts or Incident Summaries internally
- Publish Lessons Learned following an incident investigation
- Publish formatted and branded Audits & Inspections reports
- Export Risk Assessments for toolbox talks
Pro-Sapien provides standard templates to export to; however, the client can also create their own templates right within Word.
The development also affords clients the ability to map existing Word documents to Pro-Sapien forms, to automate data import and remove the need for manual copy and paste.
Pro-Sapien’s Shleena Nazeer, one of the developers who worked on the add-in, commented:
“The new Word add-in allows for fully customizable templates, yet reduces the time spent by clients on inserting data into their EHS documents. Our aim with this add-in is to facilitate a smooth user experience by further utilizing a platform, Microsoft Word, that our clients are already comfortable with using for EHS documentation purposes. With the click of a button, users can now go about tasks that in the past may have involved numerous time-consuming steps. What’s more, the add-in can be used in Word Online so the user does not even have to leave the open tab in their browser.”
Pro-Sapien is a Microsoft Partner and HSEQ Innovate a Microsoft Certified Product. The new Word functionality has been developed to further integrate HSEQ Innovate with Microsoft Office in response to EHS professionals’ desire for management systems to offer close integration with existing IT.
Consumers are increasingly looking for self-sufficiency when evaluating software programs. The new development from Pro-Sapien will address this requirement, along with other recent releases such as easier multilingual management and future planned Office 365 add-ins. Andy Gray, Principal Consultant at Pro-Sapien commented:
“We develop close relationships with our clients from the get-go, allowing us to understand their needs and incorporate popular requests into our product roadmap. The Word Add-In was developed in response to such, and we have others coming down the line, such as for Excel and Outlook, which we think will greatly enhance our EHS system and make the lives of our users even easier.”
The new Word Add-In strengthens Pro-Sapien’s market position as the leading EHS solution for Microsoft integration and will be available from October 2018.
