Capture and analyze performance data straight from SharePoint with Pro-Sapien's EHS Audits & Inspections software.
A big part of the EHS manager’s job is to ensure organizational compliance. Performing regulator inspections of the workplace can identify potential hazards or noncompliance issues that can be solved to prevent incident, whilst audits evaluate the effectiveness of safety practice - two processes made significantly more efficient through the use of Audits & Inspections management software.
Pro-Sapien's software for EHS Audits & Inspections gives you the tools you need to capture a wide range of data easily from sites, escalate notifications and produce reports on performance across the business.
Make it easy for users to log data from inspections with our dynamics forms that update as they are filled in, supporting multiple inspections types such as safety tours, surveys and environment sampling. As a user fills in the inspections form a score will be generated for each category, indicating whether it is compliant with organizational limits or in need of improvement actions. Each category feeds into an Overall Inspection Rating which can be used as a criteria for escalation notifications.
There is an inspections questions list within the system which is where a client is in control of the questions that appear on the inspection form(s). This means you can manage the inspections over time, so it may be that on a quarterly or annual basis you review your inspections and there are certain questions you want to take out and add, which is fully within your control. You are not dependent on Pro-Sapien to change inspections questions.
The Audit form is filled in by an Auditor or an Audit Team carrying out an Audit on a particular site and is made up of two tabs. Details such as Type, Date, Audit Leader, and why the audit is being conducted are captured in the Facilities Information tab.
The second tab is for Audit Findings, which captures information such as the element the audit is associated with, for example General Safety or Chemicals Management – a list of options that you are in control of. This is also where findings are given a Risk Classification. Once submitted the form goes back to the Auditees for additional feedback and suggestions before continuing through the Approval process for close out.
The Audit form is a tabular form which is a good format for data capture, but not so much for publishing the Audit as a document. When getting details out of the system a report is generated that includes an Audit summary and a table of the findings and feedback. This view can be exported to various formats such as Word or PDF, meaning it can be shared easily.
Assign, track, and manage all follow up tasks with the central Action Manager, implemented with all deployments. Actions can be set automatically by workflows, manually within forms, or straight from the Action Manager area itself. When an action is approaching due date or becomes overdue, notifications can be automatically sent to the appropriate individuals for follow up.
Make sense of your Audits & Inspections data with real-time dashboards and reports, configured with KPIs that are meaningful to your business. We use a combination of technologies to deliver configured dashboards within our software environment as well as allow users to build their own reports with third-party programs such as Power BI, Excel or Tableau.
It is important to have the right tools and processes in place so that Audits and Inspections can be performed effectively. Integration with SharePoint offers the control over Audit features so that every version, every approval, when and whom submitted and approved can be logged, thus providing an audit trail for the life cycle of all forms. With the Audits & Inspections module, a view is created to show the Actions and Close Out associated with every Audit.
— AUDITS & INSPECTIONS IS JUST ONE OF OUR SUITE OF EHS&Q MODULES —
A user-friendly system that works your way
Features & Benefits
Pro-Sapien's award-winning technology enables the use of mobile platforms to fill out lightweight EHS forms. We create forms to be device independent, meaning it's possible to access them using a wide range of devices, so that your users can conduct Inspections on the go. Learn more about our Mobile Forms →
Flexibility to support unique processes
“Pro-Sapien’s solution has the flexibility to incorporate additional business processes and reporting as we move forward. Peterson has made a strategic investment in the SharePoint platform and our new application maximizes the benefits of that.”
Peterson Marine Logistics
Murdo MacIver, Board Director
Measure performance across the business
“The Pro-Sapien team have been great to work with and have delivered a solution that can be extended to incorporate other processes and workflows as we need them. Shawcor now has a comprehensive view of how the business is performing using a multitude of measures by division, region and process.”
Dan Lefebvre, Head of Global IT Solutions
Remove bureaucracy for end-users
“Pro-Sapien’s experience and technical expertise, combined with their software, delivered an HSEQ portal that met our expectations. As a result we have a robust solution that has removed bureaucracy for end-users, is fit for purpose and tightly integrates with our Microsoft Office and SharePoint environment.”
Andy Sneddon, Group Health and Safety Director