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Contractor Register

Track, approve and manage third-party organizations in Office 365 with Pro-Sapien's Contractor Register.

Manage your approved contractors in 365

Enterprises regularly work with third parties to deliver services. Due to the additional risk a third-party introduces, EHSQ teams require a way to keep track of the hundreds or thousands of providers across the organization.

An accessible, easy-to-use and centralized database of contractors supports you in controlling this risk.

The Pro-Sapien Contractor Register makes managing all contractors, suppliers and agencies easier with our flexible software, integrated right into your SharePoint in Office 365.

Contractor Register Software on Office 365 - Pro-Sapien

Stay compliant and up-to-date

Contractor Register is a lightweight module, best utilized alongside other Pro-Sapien functionality such as Permit to Work. The simple form allows you to qualify third parties by capturing insurance details and more. Then, automate your review schedule and receive reminders to always stay on top of contractor profiles.

As a SharePoint-based solution, it's easy to register and track your approved third parties enterprise-wide. Our searchable, filterable library means Managers can quickly find whether a registered third party is safe to engage, or request approval of a new organization. View the demo today →

Register contractors and third-parties
Register third parties

Record contractor, agency and supplier details in our straightforward form.

Manage approval status of contractors in Pro-Sapien
Manage approval status

Approve, Suspend or Prohibit to indicate company-wide whether a contractor is safe.

Find records quickly in Pro-Sapien's Contractor Register
Locate records quickly

Manage contractors in one central SharePoint library with easy filters and color-coding.


Contractor Register

Configurable form

The Pro-Sapien Contractor Register form is lightweight and simple, recording information such as Company Details, Contacts, Products & Services, Subcontractors, and Insurance - configured by us to meet your needs.

Insurance thresholds

You must know your third-parties' insurance details to keep your own organization compliant. Therefore, capture liability insurance details, expiry dates, and enforce indemnity limits with additional approval required if not met.

Attach documentation

Like all Pro-Sapien forms, the Contractor Register form allows you to upload a range of attachments such as training certificates, proof of insurance, purchase orders and more. Categorize attachments by Type to stay organized and know what's missing.

Approval workflow

Manage contractor status in an approval workflow, with additional automation relating to Insurance Expiry Date(s). Status is clearly reflected in R-A-G color coding on the library, so users can instantly know whether a contractor is safe to engage.

Review schedules

Review schedules help save you time and stay compliant. Based on business rules and values such as Insurance Expiry Date(s), the review schedule controls automated reminders and updates the Status if the review goes overdue.

Automated reminders

Automated reminders help facilitate an up-to-date contractor library. Owners receive email reminders about upcoming contractor reviews and expiring information, with the review task added to their personal To Do list in Pro-Sapien.

Centralized library

Keep a central library of contractors to avoid duplication of effort. Automatic inline checking eliminates Company ID overlaps, and the searchable, filterable SharePoint library makes it quick and easy to access records in a single convenient location.

Integrate across Pro-Sapien

Make Contractor Safety more meaningful by integrating with other Pro-Sapien modules. For example, the ability to investigate contractor-related events with Incident Management, or control contractor Permit to Work (PTW).

Make changes over time

We configure the Contractor Register to your requirements; however, things can change over time. Need to add a new type category or change the wording of a question? No problem, you're in control using the Pro-Sapien Admin Centre.


Office 365 Integration

Access all things Safety in Office 365 with Pro-Sapien

The natural home of EHS

Keep Environment, Health & Safety (EHS) front of mind for everyone with Pro-Sapien. By integrating with the platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected. Drive EHS engagement by making it part of the familiar Office 365 hub.

The natural home of Safety

Keep Environment, Health & Safety (EHS) front of mind for everyone with Pro-Sapien. By integrating with the platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected. Drive EHS engagement by making it part of the familiar Office 365 hub.

Microsoft 365

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Microsoft 365

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How We Work

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Get started by viewing the demo today

See whether Pro-Sapien's Contractor Register Software is right for you in our helpful demo video.


Making EHS easier with Pro-Sapien

South Jersey Industries

"Before, the organization only saw what the Safety team had time to distribute. Now, with Pro-Sapien, safety information is right there on corporate dashboards along with our financial and operations performance ... We couldn’t be happier with Pro-Sapien."

Widespread Visibility into Safety →

LBC Tank Terminals

"LBC takes a holistic approach to risk management. Therefore, we implemented Pro-Sapien and have improved employee engagement ever since, while capturing a broader spectrum of risks across the company."

370% Increase in Near Miss Reporting →


"Pro-Sapien has allowed us to solve problems more quickly and has introduced a level of transparency we did not have before. Furthermore, we not only have a functioning system, but a valuable partner to ensure our continued success."

Improved SHEQ Incident Reporting →

The go-to EHS Software for Microsoft 365 Enterprises

Get the demo

Pro-Sapien's EHS software integrates into Office 365

See our Contractor Register Software for yourself

See Pro-Sapien in action now by watching our demo videos. First, fill in our form to instantly receive a link to the Demo Library. Next, view our Contractor Register demo to see if Pro-Sapien is right for you. We'll then reach out via email to help you with any questions.