Incident Management Software

Pro-Sapien's Incident Management Software enables you to capture, track and report on your EHS incidents data straight from SharePoint.

Especially in mid- to high-risk industries, all EHS-related incidents must be recorded and learned from in order to prevent future recurrences. An incident may be anything from an oil spill to a personal injury, meaning a wide range of information will be handled by your Incident Management System (IMS).

Our configurable system is deployed into your existing SharePoint environment where it is accessed by users. With an integrated Action Manager and intuitive Business Intelligence dashboards, Pro-Sapien's Incident Management Software makes compliance simple.

Dynamic forms to make reporting incidents easier

Make it easy for users to report incidents with our dynamics forms that update as they are filled in, supporting multiple incident types. For example, someone recording a personal injury will be asked for different information than someone reporting damage to equipment. Values given in the forms also influence who is notified about what.

View incidents in a filterable library

o Keep track of all incidents in a filterable Incidents library. View incidents by Location, by Type, by Severity, by Status and more, or create and save your own new view. The system knows who’s logged in and their associated security groups, therefore will only show the relevant incident items.

Investigate incidents and perform root cause analysis

Designate secure, configured incident investigation areas within our dynamic incident forms to identify areas for improvement. Thanks to its flexibility, the system can adapt to whatever method of analysis you currently use, be it 5-Whys, Fishbone or other, and you have full control over the approval process.

Assign and track Corrective and Preventive Actions (CAPAs)

Assign, track, and manage all follow up tasks with the central Action Manager, implemented with all deployments. Actions can be set automatically by workflows, manually within forms, or straight from the Action Manager area itself. When an action is approaching due date or becomes overdue, notifications can be automatically sent to the appropriate individuals for follow up.

Integrate with ERPs to produce tracking metrics

Pro-Sapien can integrate with third party applications such as SAP to bring through data that will assist in tracking performance. For example, bring through a count of man-hours worked to automatically calculate your Incident Rate, Lost Time Injury Rate and more to display in EHS performance dashboards and to provide in regulatory reports.

If you don't have a system tracking man hours worked or are moving from spreadsheet-based methods, Pro-Sapien can provide you a simple form to fill the requirement.

Maintain a full audit trail

See what changes were made to Incident items, when and by whom. Everything done within the system has a full audit trail, so when OSHA comes knocking you have all the information you need to prove your compliance.

ENJOY A FAMILIAR INTERFACE

Our software takes on the look and feel of your existing SharePoint portal that users already know - minimizing training and encouraging adoption.

USE SHAREPOINT LOGINS

No need to issue new logins to users, as our software is accessed with existing SharePoint credentials (and supports single sign-on).

CONFIGURE YOUR PROCESSES

We spend time onsite with every client prior to implementation configuring the system to make sure it matches your processes and works the way you do.

Microsoft Integration

Seamless integration with the programs you already rely on (Excel, Outlook, Word, etc.)

Configurable, Flexible

Configurable forms, workflows, and metrics for a system that actually makes sense

User Friendly

User-friendly and familiar interface of Microsoft - little training required

Mobile Forms

Allow workers to report observations when out on the field

Central Action Manager

Set, track and manage all from SharePoint

Dashboards & Reports

Powerful but easy-to-use KPI dashboards and self-service reports

Flat Rate Licensing

Cost-effective licensing model - we don't count users or modules!

On-premise or Cloud

On-premise or on the Cloud with Office 365 - whichever suits you best

Single Sign On

Enable Single Sign On (SSO) with Microsoft credentials for easy, secure access

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Flexibility to support unique processes

“Pro-Sapien’s solution has the flexibility to incorporate additional business processes and reporting as we move forward. Peterson has made a strategic investment in the SharePoint platform and our new application maximizes the benefits of that.”

Murdo MacIver, Board Director

Peterson Marine Logistics

Remove bureaucracy for end-users

“Pro-Sapien’s experience and technical expertise, combined with their software, delivered an HSEQ portal that met our expectations. As a result we have a robust solution that has removed bureaucracy for end-users, is fit for purpose and tightly integrates with our Microsoft Office and SharePoint environment.”

Andy Sneddon, Group Health and Safety Director

VINCI Construction UK

Measure performance across the business

“The Pro-Sapien team have been great to work with and have delivered a solution that can be extended to incorporate other processes and workflows as we need them. Shawcor now has a comprehensive view of how the business is performing using a multitude of measures by division, region and process.”
Shawcor
Dan Lefebvre, Head of Global IT Solutions

Shawcor

Incident Management Software

Capture data

Assign actions

Investigate

Produce reports

Incident Management

A user-friendly system that works your way