Safety Observations Software on Office 365

Manage safety observations, all in 365

Not everything is an incident, but plenty of situations have the potential to become one. To stay ahead, Safety Observations Software from Pro-Sapien allows workers to immediately report safe or unsafe observations on the spot.

A useful element of Behaviour Based Safety (BBS) programs, hazard observations rely on employee engagement. That's why the Pro-Sapien form is quick and easy to use, taking workers less than two minutes to complete.

What's more, Pro-Sapien is conveniently housed in your Office 365. This seamless integration with the Microsoft tools employees already know helps you raise awareness, improve visibility, and ultimately make EHS easier for everyone.

Get proactive with feedback and follow up

The Safety Observations Software from Pro-Sapien helps organizations consider potential as well as actual outcomes. When someone logs an observation, automated notifications make sure the right people are involved, with the ability to issue feedback, quickly assign follow up actions, or escalate to an incident if required.

Color-coded form libraries improve visibility; while interactive Power BI reports provide insight into real risk and trends across the enterprise. This focus on transparency coupled with unparalleled Office 365 integration make Pro-Sapien the ideal system for organizations seeking a central tool to support a proactive EHS culture. View the demo today →

Quick, easy form

Less effort means more likelihood it gets done. With this in mind, the Pro-Sapien form is short, simple and easy-to-use. It loads quickly and takes workers less than two minutes to complete, meaning reporting observations is never a burden.

Automated notifications

Ensure nothing slips through the cracks with Pro-Sapien's automated notifications, reminders and escalations. The right people are notified at the right time to facilitate a smooth response to the observation report, always moving forward.

Approval workflow

Our smart approval workflow helps you control data quality, which is especially important with observations reports from across the enterprise. Additionally, the helpful History tab keeps track of who did what and when in a full audit trail.

Instantly report on mobile

Observations can happen anywhere, so workers should have a way to report on-the-go. The Pro-Sapien form is mobile-responsive to work on internet-connected devices, capturing data there and then rather than waiting to be back at a desktop.

Escalate to incident

Sometimes, harm has already occurred. In this case, Pro-Sapien provides an easy way to escalate an observation to an incident to conduct an investigation. Check out our Incident Management module to learn more.

Assign and track actions

Whether safe or unsafe, some observations will require follow up actions. With Pro-Sapien, reviewers can easily assign and track actions inside the observations form thanks to its seamless integration with the core Action Manager.

Track and measure success

Identify trends and measure the success of your observations and follow up program. Our integrated Business Intelligence tool includes configured Power BI reports, to help you make proactive, data-based decisions for EHS improvement.

Promote throughout 365

Get employees on-board with your hazard observations program by promoting it in the apps they use everyday. Add links to the form and publish KPIs on any SharePoint site or Teams channel, keeping EHS front of mind for everyone!

Make changes over time

We configure Hazard Observations to your requirements; however, things can change over time. Need to add a new type category or change the wording of a question? No problem, you're in control using the Pro-Sapien Admin Centre.

Safety Observations Software

Manage safety observations, all in 365

Get proactive with feedback and follow up

Report observations quickly

Follow through with action

Track shop-floor trends