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Safety Observations Software

User-friendly Safety Observations Software in Office 365 for enterprises to proactively manage hazards workers observe on the job.

Manage safety observations, all in 365

Not everything is an incident, but plenty of situations have the potential to become one. To stay ahead, Safety Observations Software from Pro-Sapien allows workers to immediately report safe or unsafe observations on the spot.

A useful element of Behaviour Based Safety (BBS) programs, hazard observations rely on employee engagement. That's why the Pro-Sapien form is quick and easy to use, taking workers less than two minutes to complete.

What's more, Pro-Sapien is conveniently housed in your Office 365. This seamless integration with the Microsoft tools employees already know helps you raise awareness, improve visibility, and ultimately make EHS easier for everyone.

Safety Observations Software on Office 365 from Pro-Sapien

Get proactive with feedback and follow up

The Safety Observations Software from Pro-Sapien helps organizations consider potential as well as actual outcomes. When someone logs an observation, automated notifications make sure the right people are involved, with the ability to issue feedback, quickly assign follow up actions, or escalate to an incident if required.

Color-coded form libraries improve visibility; while interactive Power BI reports provide insight into real risk and trends across the enterprise. This focus on transparency coupled with unparalleled Office 365 integration make Pro-Sapien the ideal system for organizations seeking a central tool to support a proactive EHS culture. View the demo today →

Report safety observations quickly with Pro-Sapien's simple form
Report observations quickly

Make it easy for employees to report observations with our mobile-ready form.

Review and respond to safety observations with automated notifications
Follow through with action

Issue feedback, decide what further action to take, or whether escalation is required.

Track safety observation trends on beautiful Power BI dashboards and reports
Track shop-floor trends

Drill-down to a single site or roll-up to identify trends on a global scale.


Safety Observations Software

Quick, easy form

Less effort means more likelihood it gets done. With this in mind, the Pro-Sapien form is short, simple and easy-to-use. It loads quickly and takes workers less than two minutes to complete, meaning reporting observations is never a burden.

Automated notifications

Ensure nothing slips through the cracks with Pro-Sapien's automated notifications, reminders and escalations. The right people are notified at the right time to facilitate a smooth response to the observation report, always moving forward.

Approval workflow

Our smart approval workflow helps you control data quality, which is especially important with observations reports from across the enterprise. Additionally, the helpful History tab keeps track of who did what and when in a full audit trail.

Instantly report on mobile

Observations can happen anywhere, so workers should have a way to report on-the-go. The Pro-Sapien form is mobile-responsive to work on internet-connected devices, capturing data there and then rather than waiting to be back at a desktop.

Escalate to incident

Sometimes, harm has already occurred. In this case, Pro-Sapien provides an easy way to escalate an observation to an incident to conduct an investigation. Check out our Incident Management module to learn more.

Assign and track actions

Whether safe or unsafe, some observations will require follow up actions. With Pro-Sapien, reviewers can easily assign and track actions inside the observations form thanks to its seamless integration with the core Action Manager.

Track and measure success

Identify trends and measure the success of your observations and follow up program. Our integrated Business Intelligence tool includes configured Power BI reports, to help you make proactive, data-based decisions for EHS improvement.

Promote throughout 365

Get employees on-board with your hazard observations program by promoting it in the apps they use everyday. Add links to the form and publish KPIs on any SharePoint site or Teams channel, keeping EHS front of mind for everyone!

Make changes over time

We configure Hazard Observations to your requirements; however, things can change over time. Need to add a new type category or change the wording of a question? No problem, you're in control using the Pro-Sapien Admin Centre.


Office 365 Integration

Access all things Safety in Office 365 with Pro-Sapien

The natural home of EHS

Keep Environment, Health & Safety (EHS) front of mind for everyone with Pro-Sapien. By integrating with the platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected. Drive EHS engagement by making it part of the familiar Office 365 hub.

The natural home of Safety

Keep Environment, Health & Safety (EHS) front of mind for everyone with Pro-Sapien. By integrating with the platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected. Drive EHS engagement by making it part of the familiar Office 365 hub.

Microsoft 365

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How We Work

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Microsoft 365

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How We Work

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Get started by viewing the demo today

See whether Pro-Sapien's Safety Observations Software is right for you in our helpful demo video.


Making EHS easier with Pro-Sapien

South Jersey Industries

"Before, the organization only saw what the Safety team had time to distribute. Now, with Pro-Sapien, safety information is right there on corporate dashboards along with our financial and operations performance ... We couldn’t be happier with Pro-Sapien."

Widespread Visibility into Safety →

LBC Tank Terminals

"LBC takes a holistic approach to risk management. Therefore, we implemented Pro-Sapien and have improved employee engagement ever since, while capturing a broader spectrum of risks across the company."

370% Increase in Near Miss Reporting →


"Pro-Sapien has allowed us to solve problems more quickly and has introduced a level of transparency we did not have before. Furthermore, we not only have a functioning system, but a valuable partner to ensure our continued success."

Improved SHEQ Incident Reporting →

The go-to EHS Software for Microsoft 365 Enterprises

Get the demo

Pro-Sapien's EHS software integrates into Office 365

See our Safety Observations Software for yourself

See Pro-Sapien in action now by watching our demo videos. First, fill in our form to instantly receive a link to the Demo Library. Next, view our Observations demo to see if Pro-Sapien is right for you. We'll then reach out via email to help you with any questions.


Related Resources

Hazard Observations: 6 Q&As with the NSC’s John Dony

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What Are Leading Indicators In EHS?

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Capture a broader spectrum of risk

Pro-Sapien enables you to collect Environmental or Security observations, too. Automated workflows notify the appropriate team for follow up.