Control hazardous work efficiently with the Permit to Work Software on Microsoft 365

Permit to Work Software controls hazardous work through request, approval, and clearance to ensure the safety of workers. Pro-Sapien lets you do it all with ease on Microsoft 365.

Permit to Work Software that increases visibility in the apps you already use

Pro-Sapien's configurable Permit to Work (PTW) software helps Microsoft 365 enterprises increase visibility, save time, and improve operational safety.

  • Centralize Permit to Work in Microsoft 365, including Teams
  • Request, Issue, Extend, Handover, and Close
  • Reduce time spent on admin with configured approval workflows
  • Increase visibility by tracking the entire permit lifecycle
  • Enforce rules to ensure hazards & controls are understood
  • Reduce safety risk by analyzing PTW data in Power BI

Whether it's Hot Work, Confined Space, Work at Height or other, Pro-Sapien lets you engage employees on the Microsoft platform they already know.

Pro-Sapien's Permit to Work Software on a tablet
Request and issue permits in Pro-Sapien's Permit to Work software
Approve and issue permits

Request, issue, extend, clear and close permits in a single convenient location.

Track active permits - Permit to Work Software
Track active work

Immediately see what's happening, when and where in filterable color-coded libraries.

Report on permits in Power BI - Permit to Work Software
Monitor activity risk

View permits on site maps and monitor safety performance in Power BI.

Get started with the Permit to Work demo video today

See why Pro-Sapien's Permit to Work Software is right for you in our 5-minute demo video.


Permit to Work Software

Configurable permits

The entire Permit to Work form, permit types, and workflow are all configurable to meet your needs. Set checklists, equipment lists, monitoring rules, notifications and more to standardize processes and facilitate efficiency across the enterprise.

Risk assessment

Assess hazard controls against criteria to ensure the work area, PPE and procedure adhere to safe standards. You can even use a built-in risk assessment to determine what permit types are required in the first place.

Controlled approvals

Capture signatures at every approval stage, without the need to print and scan. Keep a record of who approved what and when, and enforce additional layers of control for high-risk or overlapping activities.

Monitoring inspections

Monitoring inspections help ensure work is going as planned. Therefore, Pro-Sapien lets you enforce monitoring rules based on activity type, contractor, and location, and record all inspection results on the PTW form.

Work status dashboard

Get work status updates with ease. Whether an Active Work list in SharePoint or a real-time sitemap in Power BI, Pro-Sapien's cloud application enables you always know what's happening, where, and when.

Securely stored

All permits are held securely within Pro-Sapien and accessible for future reference. As a result, you can easily locate past permits at any time in the searchable, filterable Permit to Work library, including a full audit trail.


Microsoft 365 Integration

Permit to Work Software is part of EHS Software on Microsoft 365

The natural home of Safety

Keep Safety front of mind for everyone. By integrating with the Microsoft 365 platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected, helping you drive safety engagement across your enterprise.

The natural home of Safety

Keep Safety front of mind for everyone. By integrating with the Microsoft 365 platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected, helping you drive safety engagement across your enterprise.

Microsoft 365

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How We Work

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Why digitize Permit to Work?

Switching from paper to Permit to Work software delivers many benefits such as time-savings, auto-detection of conflicts, and valuable audit trails. Typically, this means a new platform employees must log into. However, unlike other applications, Pro-Sapien's Permit to Work software is right within your Microsoft 365!

View the demo today →


Making EHS easy with Pro-Sapien

South Jersey Industries

"Before, the organization only saw what the Safety team had time to distribute. Now, with Pro-Sapien, safety information is right there on corporate dashboards along with our financial and operations performance ... We couldn’t be happier with Pro-Sapien."

Widespread Visibility Into Safety →

LBC Tank Terminals

"LBC takes a holistic approach to risk management. Therefore, we implemented Pro-Sapien and have improved employee engagement ever since, while capturing a broader spectrum of risks across the company."

370% Increase in Near Miss Reporting →

The EHS Software for Microsoft 365 Enterprises

See why our Permit to Work Software is right for you

Get started now by watching a quick demo video. Fill in our form to instantly receive a link and see what Pro-Sapien can do for you.

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Related Resources

How to Switch from Paper to Digital Permit to Work

Find out how you can increase efficiency and transparency in your EHS processes, and how you're able to make the switch from paper to digital.

Is Your Permit To Work System Ready For COVID-19?

Learn which considerations your permit to work system must address to stay effective during COVID-19.

Multiple permits, one form

Select several permit types for one activity. The Pro-Sapien form is dynamic and neatly organized into easy-to-use tabs, providing employees and contractors a single place to view all permit-related information throughout the lifecycle.

Timely approval process

Permits move through an approval process complete with automated notifications and reminders. Based on inputs such as Permit Type, Location and Contractor, your Pro-Sapien system knows who is required every step of the way.

Electronic signature capture

Remove the need to print and scan permits thanks to Pro-Sapien's built-in electronic signature capture. Electronic signatures are convenient, simple and secure, and often much more meaningful than checking a box.

Active work dashboards

Give users permit information at their fingertips. Color-coded, permissions-based libraries provide an overview of active permits, so it's easy for Managers to know the activities of today. You can even bring libraries into Teams!

Use on iPads and tablets

As with all Pro-Sapien forms, the Permit to Work form is responsive to be user-friendly on any internet-connected device. Allow users to view and sign permits on iPads at the work location, without the need for paper or heavy laptops.

Report on performance

Analyze your Pro-Sapien data in beautiful dashboards and reports. Our Business Intelligence model utilizes Power BI so you can see active permits on site maps, identify trends, and make data-based decisions for safety improvement.