Manage a range of permit types
Identify required isolations
Monitor ongoing works
Track permits in dashboards
Make permitting faster, safer and more transparent with Permit to Work Software from Pro-Sapien
Permit to Work (PTW) is an effective method of ensuring the safety of work being carried out on site, either by employees or contractors.
A formal PTW system documents what work is happening, when and where, with a workflow to track permits from issue through close. Importantly, it helps workers understand the precautions required to carry out a task safely, and lets managers approve that safety protocols are being followed.
Pro-Sapien’s Permit to Work software on Office 365 makes managing permits a more efficient process. Permits like Hot Work, Confined Space Entry, Work at Height, Excavation or other move through a configurable approval workflow, providing full transparency along the way.
What makes Pro-Sapien different? It's all accessed through the SharePoint you already know.
With an integrated Action Manager and intuitive Business Intelligence dashboards, our user-friendly software helps you achieve your goals faster. Find out about some of the features below or view a demo today.
Permit to Work Software Features
Easily manage work permits through issue, handover, extension and close out for a range of hazardous work including Hot Work and Confined Spaces.
Manage the entire permit to work process
A approval workflow guides a permit from the moment it’s requested to when it’s verified as closed. Typically, stages include Issue & Receipt, Handover, Extension, Clear, and Close.
Apply risk assessments to the specific work at hand
Permit to Work allows existing risk assessments to be applied to a unique scenario, requiring users to complete specific checklists for every permit type requested, including an area to record atmospheric testing results.
Identify what isolations are required
Use the Isolations area to manage multiple isolations types and ensure Lock Out/Tag Out actions are verified by competent personnel prior to permit authorization.
Flag permit conflicts by Sublocation
For an additional layer of control, the system flags when a new permit conflicts with an open permit at the same Sublocation. This can mandate further approval before the new permit is issued.
Monitor ongoing works
On each permit record, a Monitoring area ensures permit owners conduct regular checks on all ongoing works, with inspections for the lifecycle of the permit.
Get a real-time overview of open permits
The Permit dashboard gives your entire business a real-time overview of open permits, activities taking place, and the location of non-routine work.
Automated notifications and reminders
Ensure nothing slips through the cracks with Pro-Sapien's automated notifications, reminders and escalations. The right people are notified at the right time to facilitate a smooth process through the incident workflow.
Create your own reports in Power BI
Stay adaptable with the capability to publish your own reports in Power BI. Pro-Sapien integrates seamlessly with the app for you to build beautiful custom reports without being a data expert. We're all about flexibility.
Multiple permits, same record
Create multiple types of permit such as Confined Space Entry and Hot Work on the same permit record. Furthermore, everything related to those permits is located in this single location, such as ongoing monitoring, risk assessments, isolations, handovers, extensions, and the entire approval process. Permit to Work has never been so straightforward.
Multiple permits, same record
Create multiple types of permit such as Confined Space Entry and Hot Work on the same permit record. Furthermore, everything related to those permits is located in this single location, such as work details, risk assessments, isolations, handovers, extensions, and the entire approval process. Now that's efficient.
Sign permit approvals electronically
Remove the need to print, sign and scan permits by making use of Pro-Sapien's built-in electronic signature capture. Approvers simply sign their name on the permit when prompted, no additional hardware required. Electronic signatures are convenient, simple and secure. Not to mention, signing your name feels more meaningful than checking a box to confirm that work is safe.
Configurable permit types
Pro-Sapien's Permit to Work software is entirely configurable. This includes the type of permits you need to manage across the organization. We work with you to implement templates for a range of permit types, whether that's Asbestos, ATEX, Confined Spaces, Excavation, Hot Work, Lift Operations, Release of Fluid, Work at Height, or something else.
THE PRO-SAPIEN DIFFERENCE
Office 365 Integration
Pro-Sapien is deployed into your company's SharePoint portal in Office 365. That means your employees already know where to find it and how to use it.
In addition, you'll be able to leverage other Office 365 tools your company has invested in and have more control over configurations going forward. Find out more about what SharePoint integration means here.
Watch the demo
Get started by watching the demo video. Fill in our form and we'll send you a link.
Or you can contact a member of our team here.
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