Permit to Work Software
Control Hazardous Work Easily on Microsoft 365
Turn your permit to work forms into an efficient, user-friendly system that everyone in your company can easily navigate. Single-sign on, no separate passwords. All from the Microsoft 365 platform employees already know.
INTEGRATES WITH
Ensure Timely Approval of Safe Work with Permit to Work Software
Pro-Sapien’s Permit to Work (PTW) Software controls hazardous work through request, approval, and clearance to ensure the safety of workers. It’s part of Pro-Sapien's EHS software and allows frontline workers and contractors to quickly create and request permits for all types of hazardous work. These include industry-standard permits such as Hot Work, Confined Space, Electrical, Work at Height, and many more. We’ll configure the forms and permissions to your business needs so that everyone can continue their maintenance work safely.
Key Software Features
Pro-Sapien's configurable Permit to Work (PTW) system helps Microsoft 365 enterprises increase visibility, save time, and improve operational safety.
- Reduce administrative work: Centralize Permit to Work forms in Microsoft 365, including Teams
- Mitigate risk: Request, Issue, Extend, Handover, and Close
- Maintain and manage: Create your own safety precaution questions, forms and configured approval workflows
- Real-time visibility: Track the entire permit lifecycle with live data
- Improve safety: Enforce rules to ensure hazards & controls are understood
- Get a full picture: Reduce safety risk by analyzing PTW data in Power BI
- Multilingual: Reach all workers in multiple languages
Get started with the Permit to Work demo video today
See why Pro-Sapien's Permit to Work Software is right for you in our 5-minute demo video.
Benefits of Permit to Work Software
Configurable permits
The entire Permit to Work form, permit types, and workflow are all configurable to meet your needs. Set checklists, equipment lists, monitoring rules, notifications and more to standardize processes and facilitate efficiency across the enterprise.
Risk assessment
Assess hazard controls against criteria to ensure the work area, PPE and procedure adhere to safe standards. You can even use a built-in risk assessment to determine what permit types are required in the first place.
Controlled approvals
Capture signatures at every approval stage, without the need to print and scan. Keep a record of who approved what and when, and enforce additional layers of control for high-risk or overlapping activities.
Monitoring inspections
Monitoring inspections help ensure work is going as planned. Therefore, Pro-Sapien lets you enforce monitoring rules based on activity type, contractor, and location, and record all inspection results on the PTW form.
Work status dashboard
Get work status updates with ease. Whether an Active Work list in SharePoint or a real-time sitemap in Power BI, Pro-Sapien's cloud application enables you always know what's happening, where, and when.
Securely stored
All permits are held securely within Pro-Sapien and accessible for future reference. As a result, you can easily locate past permits at any time in the searchable, filterable Permit to Work library, including a full audit trail.
How does it work on Microsoft 365?
We know how important it is to make the job for safety managers as easy as possible to improve permit to works. Therefore, we created Pro-Sapien’s permit to work software that integrates into Microsoft 365. No need to sign into a separate platform, and no need to learn a completely new interface. Act quickly and submit permits from the apps you already use.
Approve and issue permits from Teams and SharePoint
Request, issue, extend, clear and close permits in a single convenient location. By integrating with the Microsoft 365 platform employees and executives use daily, Pro-Sapien is simpler to access, easier to use, and better connected, helping you drive safety engagement across your enterprise.
Track active work from central libraries
Immediately see what's happening, when and where in filterable color-coded libraries. View all workplace safety permits on SharePoint or Microsoft Teams. No more sorting through paper forms or Excel sheets - everything is managed digitally, streamlining processes and reducing errors.
Monitor activity risk with Power BI
View permits on site maps and monitor safety performance across all sites in Power BI. You can integrate Power BI reports on Teams to make them visible to other employees. That way, all stakeholders gain real-time visibility into permit content, with actions and contact details linked to everyone’s Microsoft account.
Why digitize Permit to Work?
Switching from paper to Permit to Work software delivers many benefits such as time-savings, auto-detection of conflicts, and valuable audit trails. Typically, this means a new platform employees must log into. However, unlike other applications, Pro-Sapien's Permit to Work software is right within your Microsoft 365!
Configuring the software to your needs
Regulatory requirements vary by region, such as OSHA standards in the US versus different regulations in other countries. Our PTW platform offers the flexibility to tailor forms and processes to meet these specific needs. What might be essential to capture in the US may not be as relevant in the UK or EMEA, and our software allows for these distinctions.
We conduct a detailed specification workshop to define how forms and processes should be configured for each site. This ensures the software is both standardized and adaptable.
With our configurable permit to work software, you can maintain consistency while allowing for necessary variations to comply with local regulations and practices.
How much does the software cost?
Every organization is unique, and so is the cost of our permit to work software. There are two parts to it - one for the license and one for the implementation. The cost depends on several factors, such as the number of modules you require, the size of your business, and the number of employees.
Want to know how much it’ll cost you? It’s simple. Just fill out our online form, and we’ll get back to you with an estimate. It’s the quickest and easiest way to find out what you’d need to invest for more efficient permit to work management.
Our customers say...
"Before, the organization only saw what the Safety team had time to distribute. Now, with Pro-Sapien, safety information is right there on corporate dashboards along with our financial and operations performance ... We couldn’t be happier with Pro-Sapien."
"LBC takes a holistic approach to risk management. Therefore, we implemented Pro-Sapien and have improved employee engagement ever since, while capturing a broader spectrum of risks across the company."
The EHS Software for Microsoft 365 Enterprises
See why our Permit to Work Software is right for you
Get started now by watching a quick demo vide of our PTW system. Fill in our form to instantly receive a link and see what Pro-Sapien can do for you.
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About us
Think safety. Think Pro-Sapien. Our Permit to Work software is configured to your needs, and delivered in your Microsoft 365. It’s perfect for enterprises with thousands of staff across multiple locations. And it’s not just about permits. It’s about everything EHS.
Want to have a deep dive on safety regulations and site conditions such as ISO 45001? Check out our Safety Audit Software. Want to involve employees in observations? Have a look at our Observations Software. For more products, visit our modules page.
Multiple permits, one form
Select several permit types for one activity. The Pro-Sapien form is dynamic and neatly organized into easy-to-use tabs, providing employees and contractors a single place to view all permit-related information throughout the lifecycle.
Timely approval process
Permits move through an approval process complete with automated notifications and reminders. Based on inputs such as Permit Type, Location and Contractor, your Pro-Sapien system knows who is required every step of the way.
Electronic signature capture
Remove the need to print and scan permits thanks to Pro-Sapien's built-in electronic signature capture. Electronic signatures are convenient, simple and secure, and often much more meaningful than checking a box.
Active work dashboards
Give users permit information at their fingertips. Color-coded, permissions-based libraries provide an overview of active permits, so it's easy for Managers to know the activities of today. You can even bring libraries into Teams!
Use on iPads and tablets
As with all Pro-Sapien forms, the Permit to Work form is responsive to be user-friendly on any internet-connected device. Allow users to view and sign permits on iPads at the work location, without the need for paper or heavy laptops.
Report on performance
Analyze your Pro-Sapien data in beautiful dashboards and reports. Our Business Intelligence model utilizes Power BI so you can see active permits on site maps, identify trends, and make data-based decisions for safety improvement.