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Risk Assessment Software

Conduct Organizational and Job Safety Analysis risk assessments straight from SharePoint with Pro-Sapien

Task-based and organizational
Load templates
Follow up actions and reviews
Produce reports
Pro-Sapien's Safety Software is a SharePoint Add-In

Conduct risk assessments, load templates, and set review schedules straight from SharePoint with Pro-Sapien's Risk Assessment Software. 

Information from Risk Assessments is an important leading indicator for safety management, helping employees and employers understand the hazards in the workplace and how to control them in order to avoid injury or illness. Pro-Sapien's Risk Assessment software on SharePoint provides the essential tools to carefully examine EHS risks present per task or across the business.

Our configurable system is deployed into your existing SharePoint environment where it is accessed by users. With an integrated Action Manager and intuitive Business Intelligence dashboards, Pro-Sapien's Risk Assessment Software encourages best practice and helps enterprises identify trends for improvement. 

Risk Assessment

Provide configured templates for both task-based and organizational risk assessments, track follow up tasks, set review schedules, and identify trends with KPI dashboards.

 Task-based risk assessments (JSAs)

Our dynamic Risk Assessment form means it can handle both task-based risk assessments such as Job Safety Analysis or wider organizational EHS risk assessments. Depending on the type of risk assessment selected, the form will update with the relevant fields.

In a task-based risk assessment the form asks for granular information right down to sublocation, as well as information on the activity, risks identified and persons at risk.

Within the risk assessment form users can build up a list of risks associated with the activity. Information such as hazard group, subgroup, type of harm, and likelihood/severity is captured. This is where we can also integrate your preferred Risk Matrix that makes it easier for users to identify the appropriate likelihood and severity, which then automatically calculates the risk rating.

And of course, users can attach various files to the risk assessment form just as they can with any Pro-Sapien form.

 Organizational EHS risk assessments

Our dynamic Risk Assessment form means it can handle both task-based risk assessments such as Job Safety Analysis or wider organizational EHS risk assessments. Depending on the type of risk assessment selected, the form will update with the relevant fields.

An organizational risk assessment can help identify where managers need to look at certain risks and their controls in more detail, and is likely used in planning processes. Although it captures similar information to a task-based risk assessment, such as identifying hazards, the workflow the form goes through is different – this is the type of thing Pro-Sapien will configure with you during implementation.

Risk assessments can be revised as a new version of the same RA record; for example, if an incident occurs that may affect the risk assessment that has been previously conducted.

 Create a set of templates for users to copy

Corporate may wish to issue a set of templates for particular risk assessments such as for bricklaying, welding or other common activities onsite. The user can search your library of Corporate Risk Assessments, review the template, and create a copy to start a brand new risk assessment with the existing content from that template – meaning you already have a list of risks to work with.

 Manage review schedules
Every risk assessment is dated and thus given a review date based on timescales built into the system (another aspect we configure). You may want this to be different based on the type of risk assessment, the location or business unit. Review dates can also trigger automated reminders when the date is approaching or becomes overdue. This is regularly used as a leading indicator – the ability to easily measure performance against targets makes planning for improvement a much more efficient process.
 Track follow up actions with the Action Manager

Assign, track, and manage all follow up tasks with the central Action Manager, implemented with all deployments. Actions can be set automatically by workflows, manually within risk assessment forms, or straight from the Action Manager area itself. When an action is approaching due date or becomes overdue, notifications can be automatically sent to the appropriate individuals for follow up.

 Identify trends with Business Intelligence

View risk assessments from across the business by status, location/sublocation, or risk level to identify trends and see where the business may be lagging behind on KPIs such as Overdue Risk Assessment Reviews. This information can be delivered in configured dashboards or in reports using Microsoft technologies such as Power BI.

 Export information in different formats
The same information captured on the risk assessment form can be exported in various formats, such as Word, Excel or PDF, which may be useful for toolbox talks or providing to clients.
 Full audit trail

See what changes were made, when and by whom to all documentation with SharePoint's classic document control capabilities. Everything done within the system has a full audit trail, so when OSHA comes knocking you have all the information you need to prove your compliance.

— RISK ASSESSMENT IS JUST ONE OF OUR SUITE OF EHS&Q MODULES —

user-friendly system that works your way

ENJOY A FAMILIAR INTERFACE

Our software takes on the look and feel of your existing SharePoint portal that users already know - minimizing training and encouraging adoption.

USE SHAREPOINT LOGINS

No need to issue new logins to users, as our software is accessed with existing SharePoint credentials (and supports single sign-on).

CONFIGURE YOUR PROCESSES

We spend time onsite with every client prior to implementation configuring the system to make sure it matches your processes and works the way you do.

Features & Benefits

Microsoft Integration

Seamless integration with the programs you already rely on (Excel, Outlook, Word, etc.)

Configurable, Flexible

Configurable forms, workflows, and metrics for a system that actually makes sense

User Friendly

User-friendly and familiar interface of Microsoft - little training required

Mobile Forms

Allow workers to report observations when out on the field

Central Action Manager

Set, track and manage all from SharePoint

Dashboards & Reports

Powerful but easy-to-use KPI dashboards and self-service reports

Flat Rate Licensing

Cost-effective licensing model - we don't count users or modules!

On-premise or Cloud

On-premise or on the Cloud with Office 365 - whichever suits you best

Single Sign On

Enable Single Sign On (SSO) with Microsoft credentials for easy, secure access

Safe Systems of Work

Often assisting risk assessments, our electronic Safe Systems of Work (SSOW) forms have been designed for ease of use and always with the end user in mind. Speak to us today for more information about this add-on.

Watch the demo

Get started by watching our Risk Assessments demo recording.  Fill in our form and we'll send you a link to watch the video online. Or you can contact a member of our team here.

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