Risk Assessment Software

Our dynamic Risk Assessment form means it can handle both task-based risk assessments such as Job Safety Analysis or wider organizational EHS risk assessments. Depending on the type of risk assessment selected, the form will update with the relevant fields.

In a task-based risk assessment the form asks for granular information right down to sublocation, as well as information on the activity, risks identified and persons at risk.

Within the risk assessment form users can build up a list of risks associated with the activity. Information such as hazard group, subgroup, type of harm, and likelihood/severity is captured. This is where we can also integrate your preferred Risk Matrix that makes it easier for users to identify the appropriate likelihood and severity, which then automatically calculates the risk rating.

And of course, users can attach various files to the risk assessment form just as they can with any Pro-Sapien form.

Our dynamic Risk Assessment form means it can handle both task-based risk assessments such as Job Safety Analysis or wider organizational EHS risk assessments. Depending on the type of risk assessment selected, the form will update with the relevant fields.

An organizational risk assessment can help identify where managers need to look at certain risks and their controls in more detail, and is likely used in planning processes. Although it captures similar information to a task-based risk assessment, such as identifying hazards, the workflow the form goes through is different – this is the type of thing Pro-Sapien will configure with you during implementation.

Risk assessments can be revised as a new version of the same RA record; for example, if an incident occurs that may affect the risk assessment that has been previously conducted.

Corporate may wish to issue a set of templates for particular risk assessments such as for bricklaying, welding or other common activities onsite. The user can search your library of Corporate Risk Assessments, review the template, and create a copy to start a brand new risk assessment with the existing content from that template – meaning you already have a list of risks to work with.

Every risk assessment is dated and thus given a review date based on timescales built into the system (another aspect we configure). You may want this to be different based on the type of risk assessment, the location or business unit. Review dates can also trigger automated reminders when the date is approaching or becomes overdue. This is regularly used as a leading indicator – the ability to easily measure performance against targets makes planning for improvement a much more efficient process.

Assign, track, and manage all follow up tasks with the central Action Manager, implemented with all deployments. Actions can be set automatically by workflows, manually within risk assessment forms, or straight from the Action Manager area itself. When an action is approaching due date or becomes overdue, notifications can be automatically sent to the appropriate individuals for follow up.

View risk assessments from across the business by status, location/sublocation, or risk level to identify trends and see where the business may be lagging behind on KPIs such as Overdue Risk Assessment Reviews. This information can be delivered in configured dashboards or in reports using Microsoft technologies such as Power BI.

The same information captured on the risk assessment form can be exported in various formats, such as Word, Excel or PDF, which may be useful for toolbox talks or providing to clients.

See what changes were made, when and by whom to all documentation with SharePoint's classic document control capabilities. Everything done within the system has a full audit trail, so when OSHA comes knocking you have all the information you need to prove your compliance.