Top 3 Criteria in EH&S Software Selection

... and how our software meets the requirements

The EHS software marketplace is vast.  There are hundreds of vendors for buyers to choose from, and many more services companies to support your selection process.  Vendors specialize in many different areas, so to help buyers filter down the list, independent analyst firm Verdantix performs extensive market research on a regular basis.  However, the firm has noted recently that there is a lack of vendor differentiation in the marketplace, with buyers left puzzled as to what “this one” does better than “that one” – so where does Pro-Sapien come in?

If you’re here, you may be considering new EHS software.  Or you may simply be interested in what’s on offer.  Here we will address some of the Verdantix findings of late to help you understand more about our EHS software:  what are the top criteria for buyers?  And how do we stack up? Read on or watch our short video for the answers.



The ability to configure the solution was ranked number one when Verdantix asked respondents “When you think about evaluating EHS software, how important would the following criteria be in terms of influencing your decision to buy one application over another?”  89% marked it as “Very Important” or “Important”.

EHS professionals and users of the software want a system that is flexible.  That’s not to say that “out of the box” solutions don’t have their place (many smaller organizations are looking for an easy, quick and cheap implementation for simple requirements); however, flexibility is an important criterion that can make or break a client’s ability to use a system over an extended period.

Configurable EHS systems to work the way you do.

The level of flexibility afforded is one of the top reasons clients choose our system over some very respectable others.  With every new client we spend time onsite to go through process details prior to implementation, mapping out form fields, workflows and performance reporting metrics.  Our mantra is that the system will work the way you do – never vice versa.

Where we don’t have a solution available that we can tweak to your requirements, we’ll partner with you to create something bespoke.  Plus, you can make minor changes to the system going forward without the need for Pro-Sapien intervention.  Everyone’s a winner.

“The fact that Pro-Sapien’s solution is flexible and can incorporate change as our requirements advance over time was also core to our decision. Pro-Sapien’s experience and technical expertise, combined with their software, delivered an HSEQ portal that met our expectations.” – Andy Sneddon, UK Group Health and Safety Director, VINCI Construction UK

Business intelligence/analytics


Second only to configurability is “functionality for business intelligence/analytics”.  Over the years vendors have really stepped up to support this requirement.  EHS professionals need to be equipped with reliable information that supports decision-making, and that doesn’t only materialize after hours of data crunching and patience stretched.

Getting Business Intelligence (BI) right is a tall task for any software vendor that doesn’t specialize in the field.  Furthermore, this information is what you, as the user, will rely on to make decisions to prevent incident and injury.  The robustness of the analytics and the ease of analyzing are two very crucial aspects of any EHS software system worth its salt.

Users can analyze all data collected by our system.

Business intelligence is an intrinsic part of Pro-Sapien’s software.  We believe that capturing the data is only half the story – it’s what you do with it that counts.  As our software integrates with the full Microsoft suite, we enable our users to utilize market leading technologies that Microsoft has invested millions of dollars in. 

Incident Management with Power BI

When we deploy a system, it comes with its own data warehouse that handles all your (configured) calculations and metrics.  These numbers are rendered in real-time dashboards within the SharePoint system, and can also be manipulated in other popular Microsoft programs like Excel (with Excel Services) and Power BI.

Alongside our systems’ flexibility, the BI functionality is a top cited reason for choosing Pro-Sapien.

“We reviewed a number of systems and one of the major factors in our decision-making process was the management information and reporting that Pro-Sapien provides. In a nutshell; any information we capture in the electronic forms, we can report on; be it via KPI’s, reports and/or graphs using a number of different technologies accessible through our SharePoint portal.” – Keith Dawson, Head of HSEQ, Peterson

IT programs integration


Third of the top criteria for EHS software selection is that it should be “easy to integrate with other IT systems”.  We must not forget that a piece of EHS software is an IT system – it may have all the bells and whistles when it comes to product breadth and the vendor might hold an impressive annual user conference, but if it doesn’t have the capability to work in harmony with other corporate systems, your life will be made much harder in the day-to-day.

85% of Verdantix respondents identify integration with other IT systems as important.  However, you will still hear about EHS solutions that are not easily integrated with key programs such as Microsoft Office.  This was one of the core reasons that Pro-Sapien was set up back in 2012 – to fill the gap in the market for a fully Microsoft integrated EHS software system.

Seamless integration that is Microsoft Certified.

Our integration with Microsoft SharePoint is what we are known for.  As a Microsoft Certified Partner, everything we develop works seamlessly with your core Microsoft programs such as Outlook, Word, OneNote, Excel and more.  Our software sits on your SharePoint server, becoming another part of your existing system.  Forms, the Action Manager, libraries, and dashboards are accessed through SharePoint with single sign on.

Permit to Work software on Office 365

We know from other Verdantix statistics that the IT department plays a large part in EHS software selection.  If Microsoft technologies are already rolled out across the business – be it SharePoint on-premise or Office 365 in the cloud – it’s likely that IT will support new EHS software that leverages this investment.

“We replaced a Lotus Notes based application along with other software that no longer met our H&S requirements.  Shawcor now has a single application to meet our needs and in addition, have a comprehensive view of how the business is performing using a multitude of measures by division, region and process.” – Dan Lefebvre, Head of Global IT Systems, Shawcor

See it all in action with our demo video.

If you’re a SharePoint user and you are considering new EHS software, we invite you to watch our product demo – it explains our configurability, integration and business intelligence capabilities with the added benefit of seeing it in action. Get the demo here.

We are proud that we address the top three criteria for new systems as identified by Verdantix. As a relatively new player, our aim is to disrupt the saturated EHS software marketplace with something that stands out. Our systems are in use across North America and Europe, trusted by mid- to large-sized organizations in a wide range of industries all with one thing in common – their investment in Microsoft.

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Source: Verdantix, Global Leaders Survey 2017