What is SharePoint integration?

Pro-Sapien's seamless integration with Microsoft SharePoint is what makes our EHS software different. To our knowledge, no other EHS software vendor can match it's compatibility. Here we answer some SharePoint-related questions you may be pondering when considering our EHS solutions.

Pro-Sapien integrates with SharePoint Online in Office 365

Pro-Sapien's integration with SharePoint

Pro-Sapien comes with lots of neat features, many of which stem from our integration with Microsoft SharePoint and Office 365. Features such as single sign on, a friendly user-interface and integration with other Office 365 apps result in better user participation, reduced overheads and increased time-savings.

Single sign on with existing logins

Pro-Sapien becomes part of your SharePoint portal, which means your employees already have an account - their SharePoint one. That's one less password to remember forget.

Single sign on (SSO) like this means less clicks to access Pro-Sapien, and more chance employees will take part in EHS initiatives, such as reporting observations. Organizations with Office 365-connected devices can go one step further, as employees are logged into Pro-Sapien as soon as they access their device in the morning.

A familiar user interface

Pro-Sapien takes on the look and feel of your SharePoint. Employees are already familiar with SharePoint's location, layout and navigation, so it makes sense to use the same interface for EHS management.

Users won't even know they're using Pro-Sapien, as it appears as just another part of the SharePoint system. The familiarity of Pro-Sapien massively assists user adoption and reduces the overhead associated with training up new users.

Make use of other Office 365 apps

If you're using SharePoint as part of Office 365, there's a range of other apps Pro-Sapien can make use of, such as Power BI for easier-than-ever performance reporting, or Skype for Business for instant messaging from Pro-Sapien dashboards. Overlay your Pro-Sapien Actions onto your Outlook Calendar, or export Pro-Sapien forms into pre-configured Word templates.

Pro-Sapien helps you make better use of the Office 365 programs you know and love, leveraging your IT department's Microsoft investment.

Should you use Office 365 for EHS management?

Read more about Office 365 for EHS

Download this complimentary whitepaper to learn:

  • Common criteria for EHS software
  • Office 365 capabilities out-of-the-box
  • What Pro-Sapien brings to the table
  • Buying vs. building a solution
  • Which companies its most suited for

FAQs about SharePoint integration

Do I need Microsoft SharePoint in order to use Pro-Sapien?

Yes. Our software is deployed as a SharePoint Add-In which is surfaced through the SharePoint portal. The software is compatible with numerous versions of SharePoint including SharePoint 2013 (on-premise), SharePoint 2016 (on-premise), and SharePoint Online with Office 365 (cloud). Clients must have one of these SharePoint licenses, preferably at enterprise level, in order to use our EHSQ solutions and make the most of them.

Over 200,000 companies are using SharePoint worldwide. If you're a multi-site, multinational organization it's likely you will be, too. Find out what version of SharePoint you are using by following these steps.


Why would I want to integrate my EHS software with SharePoint?

Microsoft SharePoint is the most used online platform for collaboration in businesses around the world. Launched in 2001, the platform is primarily used for document management but, due to its configurability, it can also be leveraged for many other processes. If an organization is already invested in SharePoint, it makes sense to leverage this existing IT for EHS&Q management.

Companies that have already invested in SharePoint have cited the following reasons for utilizing it for EHS management.

  1. SharePoint is very flexible and can be configured to meet requirements
  2. SharePoint is already a recognized program throughout the company
  3. Able to use existing Microsoft logins for authentication (single sign on)
  4. It can be used as a single central store for all EHS information
  5. Clear audit trail of all processes
  6. IT department backs the adoption of a SharePoint based solution
  7. ISO accredited security
  8. Can also make use of other Microsoft programs such as Excel, Power BI and Flow

To find out more about why companies choose SharePoint for EHS, have a look at our Office 365: An EHS Portal No-Brainer? whitepaper.


Can't we just build something for EHS management on SharePoint ourselves?

Although a discussion within the EHS software industry as a whole, the buy versus build issue is especially prevalent when it comes to SharePoint. Time and time again we are approached by organizations that have tried to build on SharePoint internally, after the project has failed or the delivered system is not fit for purpose.

Our software is not simply a portfolio of enhancements of SharePoint technologies; we've spent many years engaging with scores of proficient, skillful EHS&Q professionals, seeking their practical experience and enabling us to build a functionally rich, flexible, enterprise level solution for compliance.

If your IT team is considering building in-house, why not read our whitepaper on the topic, Buy vs. Build: Simple to use, simple to build?


Pro-Sapien uses connected device authentication or SharePoint logins

Office 365: An EHS Portal No-Brainer?

Should you use Office 365 for EHS management?
Many EHS professionals already utilize Office 365 programs to manage document libraries and workflows. Even out-of-the-box, it’s a powerful platform – which is why it’s the basis for several add-ins like Pro-Sapien.

Does this make it a no-brainer? In short, no. There’s much more to consider. Download this complimentary whitepaper to do exactly that.