What is Office 365 integration?
Pro-Sapien's seamless integration with Office 365 (Microsoft 365) is what makes our EHS software different.
Overview
Pro-Sapien is cloud-based software built into Office 365 (now rebranded 'Microsoft 365') for organizations to manage Environmental, Health & Safety (EHS). Utilizing Office 365 with Pro-Sapien allows companies to maximize their investment in the Microsoft platform while making it easier to capture, track and share EHS information.
Primarily, Pro-Sapien is deployed into your SharePoint in Office 365. This opens the door to leveraging other Office 365 apps for EHS management too, such as Teams and Power BI. In other words, Pro-Sapien puts EHS in the programs your organization uses every day, helping you keep it top of mind for everyone.
Ultimately, it's our mission to provide EHS software as easy as email, and integration with Office 365 is a key part of that goal. With the responsibilities of EHS professionals expanding, Pro-Sapien gives you the right tools to spend less time on admin, and more time on things that matter.
EHS in your everyday apps
SharePoint
Manage all Pro-Sapien forms, libraries and workflows in your corporate SharePoint environment.
Teams
Bring your EHS to-do list into Teams, the Microsoft app for chat, calls and collaboration.
Power BI
Report on your EHS data in Power BI, with KPIs and rolling rates configured to your requirements.
EHS in your everyday apps
SharePoint
Manage all Pro-Sapien forms, libraries and workflows in your corporate SharePoint environment.
Teams
Bring your EHS to-do list into Teams, the Microsoft app for chat, calls and collaboration.
Power BI
Report on your EHS data in Power BI, with KPIs and rolling rates configured to your requirements.
Simpler to access
With Pro-Sapien, there's no new app to go to or new passwords to remember. Simply log in to Office 365, and Pro-Sapien is right there. Additionally, if your organization uses domain-joined devices, it's even more convenient for employees to access Pro-Sapien and do what they need to do.
Easier to learn
Pro-Sapien adopts the look and feel of your corporate SharePoint, making it much easier for users to pick up quickly. In fact, most won't even know they're using Pro-Sapien. Combined with configuration, Pro-Sapien helps you get everyone engaged in EHS, your way.
Better connected
With a single data warehouse in Azure, Pro-Sapien utilizes Power BI for user-friendly but powerful reporting in the heart of Office 365. As a result, you can publish EHS information on the same dashboards as Finance, Operations and Sales to get your message heard across the entire organization.
Benefits
A huge opportunity exists to leverage Office 365 to increase awareness of and engagement in EHS. For example, enterprises cite the following reasons for choosing Pro-Sapien's Office 365-based EHS application:
- Office 365 is already culturally accepted throughout the company
- Provides a single central store for all EHS information
- Puts EHS on the same dashboards as Finance, Sales and other departments
- Standalone, off-the-shelf applications did not provide the flexibility required
- Better measurement of processes with a clear audit trail
- A reduction in duplication of effort, admin and paperwork
- The standardization of processes across multiple sites and regions
- IT backs the adoption of Office 365 add-ins to improve overall usage
In other words, Office 365 EHS software provides both the benefits of proprietary software, without the silo, and the benefits of internally developed solutions, without the build. Learn even more about the suitability of Office 365 for your EHS needs in our whitepaper, Office 365: An EHS Portal No-Brainer?
FEATURED WHITEPAPER
Office 365: An EHS Portal No-Brainer?
Many EHS professionals already utilize Office 365 to manage document libraries and workflows. It’s a powerful platform, which is why it’s the basis for several add-ins, including Pro-Sapien. However, does this make it a no-brainer? In short, no. There’s much more to consider. Take a deeper dive with this whitepaper today.
Frequently Asked Questions
Do we need SharePoint to use Pro-Sapien?
Yes. Integration with SharePoint is the top reason organizations choose Pro-Sapien, as enterprises seek to leverage their Office 365 investment. Our software is a SharePoint Add-In which we deploy to your SharePoint portal. Furthermore, Pro-Sapien is compatible with numerous versions of SharePoint including SharePoint 2019 (on-premise) and SharePoint Online in Office 365 (Azure cloud). Find out what version of SharePoint you are using by following these steps.
Do you provide software support?
Yes! Even though it's accessed through your SharePoint, Pro-Sapien is similar to Software-as-a-Service (SaaS). Therefore, software support is handled by our in-house team of Pro-Sapien experts. We pride ourselves on good working relationships with our customers and all support staff have the ability to escalate issues directly with the product development team. Find out more about Support.
Our IT team is considering building in-house.
Often, we're approached by organizations after their in-house build project has failed or is no longer supported. Internal builds carry a range of risks, whereas EHS software on Office 365 is what we do. Subsequently, we've spent many years engaging with EHS professionals to build our rich, flexible solution. Moreover, the Microsoft platform is changing at a speed that quickly puts internally built systems out of date. For more, read our whitepaper Buy vs. Build.
Do you use Microsoft Forms and Power Automate?
No, for several reasons. Pro-Sapien is a Microsoft Gold Certified Partner, meaning we have a deep understanding of the Office 365 apps, including their limitations. So, while Microsoft Forms and Power Automate can work for a small, single solution, they are not suitable for an enterprise-class EHS software product like ours. Therefore, Pro-Sapien forms are our own technology, and our workflows are powered by Azure Functions.
Does Pro-Sapien integrate with other apps too?
Yes, we regularly set up third party integrations with programs such as ERP systems. Frequently, this is to bring through data including man hours worked, which is required for calculations in EHS reports such as incident rates. It's in our nature to be flexible, so we're always open to exploring third party integration options on a client-by-client basis.
Can we set up your software ourselves?
You can make changes internally in future, but Pro-Sapien's EHS software is a configurable, enterprise application that we set up for you. We conduct specification workshops with you to scope your configurations, which we implement on a development environment before deploying to your SharePoint environment. Furthermore, we also guide you through User Acceptance Testing (UAT) and provide training. For more information, learn about how we work.
ASCO spends 80% less time on monthly reporting using Pro-Sapien
"By standardizing incident forms and workflows, and consolidating data into one system, we have been able to increase efficiencies, cut the man hours required to manage and report safety incidents and reduce overall risk. In addition, the Power BI integration is fantastic, providing ASCO teams with easy access to incident reporting and valuable insights at the click-of-a-button."
Widespread Visibility into Safety Performance at South Jersey Industries
"Before, the organization only saw what the Safety team had time to distribute. Now, with Pro-Sapien, safety information is right there on corporate dashboards along with our financial and operations performance. Having safety top of mind and having the entire organization aware of our performance leads to greater involvement in the safety program by all employees."
– Craig Stewart, Director of Safety & Quality, South Jersey Industries
LBC TT sees a 370% increase in near-miss reporting with Pro-Sapien's EHS software
"LBC takes a holistic approach to risk management. Therefore, we implemented Pro-Sapien as part of this and have improved employee engagement ever since. Not only that, we are now proactively capturing a broader spectrum of risks, covering all aspects of Corporate Social Responsibility throughout the company."– Allison Volbeda-Newell, Group CSR Director, LBC Tank Terminals
See our Office 365 integration for yourself
See Pro-Sapien in action now by watching our demo videos. First, fill in our form to instantly receive a link to the Demo Library. Next, view a selection of demos to see if Pro-Sapien is right for you. We'll then reach out via email to help you with any questions.
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